You're now able to share content library and media folders with entire User Groups (previously, you could share folders with individual users)
This is different from Social Network Groups. Social Network Groups allow you to group different social networks together for the purpose of publishing to several social networks at once. User Groups are meant to group the users together based on the person logging into Denim Social.
By grouping users together, you can decide if there is content or media that should only be visible to a certain group of users. New functionality will be added soon that will allow you to use User Groups in new ways. Take some time to be thoughtful about how you want to group your users.
*Note - If a Content Library Folder is not shared with any User Groups, then it will be visible to all users, or public to all users in the platform.
The opposite is true for a Media Library folder. Media Library folders will remain private until shared.
Once you have an idea of how you plan on grouping your users, follow the simple instructions below on how to manage User Groups as an Admin.
This article will cover the following:
Creating a User Group
To create a user group, select the Administration tab and then Users in the left sidebar menu. On screen you will see a tab named User Groups. Select the User Group tab, then select Create User Group in the upper right hand corner.
Input the Name and Description for your user group.
From the Members dropdown, select the users you would like to be a part of this User Group.
In order to save a User Group, you must add at least 1 user.
A user can only be in 1 User Group at a time. If you try to add a user that is already in a User Group, you will be notified the user will be moved to this User Group after saving.
Adding a User to a User Group
When it comes time to adding users to a User Group, there are two ways of doing this.
You can add a users from the member dropdown in the User Group area as described in Creating a User Group above.
You can add users from the User Profile.
Adding a User to a User Group from the User Profile
To get to the User profile, navigate to the Administration tab and then Users in the left sidebar menu. You can add a new user or select an existing user to edit. You will see an option field for User Group. Select the User Group you would like to apply to this user then select Save.
To view the users in each User Group, select the User Groups tab to display members within that User Group.
Sharing Content Library Folders with a User Group
Now that you have created your User Groups, the fun begins! You have the ability to now share content library folders with User Groups. This allows you to be very strategic about the content you create and how you make it visible to your users.
As an example, you can create a user group for all investment licensed users. Then you can create a content library folder to contain all your investment content and share it with your investment licensed users. This will ensure that your non-investment licensed users are not able to access or share the investment content.
To share a content library folder, select the three dots in the upper right hand corner of the folder you want to share. In the drop down menu that appears, select Share.
A window will pop up providing you with two different sharing options. If no sharing options are selected, the content library folder will automatically be shared with all users.
Share only with other Admins
Use this option if you want this content library folder and the posts inside to only be visible to other admins who have access to manage the content library folder. This can be used to create content that you are not ready to share with users. Only other admins will be able to see and access this folder and when you are ready for your users to see it, simply disable sharing with other admins or begin sharing with specific user groups as shown in step 2.
Share only with selected User Groups
In the dropdown under, Share only with selected User Groups, any User Groups you have created will appear. You can select 1 or multiple User Groups when sharing. Only the users within the User Groups you are sharing with will be able to see this content.
After you have shared your content library folder, you can view who the folder has been shared with by hovering over the grey circular icon in the bottom left hand corner of the folder.
Sharing Media Library Folders with a User Group
Sharing Media Library folders with user groups follows the same steps as sharing a Content Library folder.
To share a Media library folder, select the Share icon at the bottom of the folder you want to share.
A window will pop up where you can manage your sharing access. If no sharing options are selected, the media library folder will be private to you.
Within the pop you will see an option to Share only with selected User Groups
In the dropdown menu, any User Groups you have created will appear. You can select 1 or multiple User Groups when sharing. Only the users within the User Groups you are sharing with will be able to see the media in this folder.
After you have shared your media library folder, you can view who the folder has been shared with by hovering over the grey circular icon in the bottom of the folder.
If you have any questions about the User Groups feature or how to use them, please reach out to us via the chat bubble in the lower right hand corner when logged into the Denim Social application or send us an email at support@denimsocial.com. We'd love to hear from you!